Ultimate Guide: Best Association Management Software 2023

Your ultimate guide to choosing the best association management software in 2023.
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Choosing the right Association Management Software (AMS) for your organization is a crucial decision that can significantly impact productivity, member experience, and overall growth. In a world where associations and memberships are becoming increasingly diverse, it’s essential to find the best association management software that caters to your organization’s unique needs and requirements. This comprehensive guide will take you through the key features to look for in an AMS, top-rated solutions available in 2023, customization and integration options, pricing and support evaluation, security and compliance considerations, adapting to changing needs, and tips for smooth implementation and adoption. Buckle up and let’s dive in!

Short Summary

  • When selecting an Association Management Software (AMS), consider features, pricing, customer support and security & compliance.
  • The top-rated AMS in 2023 include Disco, Wild Apricot, Personify360 and more.
  • Ensure successful implementation by involving key stakeholders and providing training & support.

Key Features to Look for in Association Management Software

A group of people discussing association management software

Selecting the perfect AMS requires understanding the essential features that will make an impact on your organization’s operations. These features include:

  • Member data management
  • Event management
  • Email marketing
  • Financial management
  • Reporting capabilities

It’s not just about finding an AMS with a long list of features; it’s about identifying the ones that align with your organization’s goals and objectives.

The right association management software solution can streamline processes, enhance member engagement, and ultimately contribute to the growth and development of your trade associations. By focusing on the key features that matter most to your organization and its association members, you can make an informed decision and set your association up for success with the help of association management companies and the right membership management software.

Top-Rated Association Management Software in 2023

A group of people discussing the best association management software in 2023

In 2023, the AMS landscape offers a variety of top-rated solutions, each with its unique features and strengths. Some of the most highly-rated AMS solutions include:

  • Disco
  • Wild Apricot
  • Personify360
  • MemberClicks
  • 123SignUp
  • iMIS
  • MemberLeap

Let’s dive deeper into each of these solutions, exploring their features, strengths, and what sets them apart from the competition.


Disco is a comprehensive AMS solution that emphasizes user experience and offers convenient integration with popular tools and platforms. Key features of our service include:

  • Event registration
  • Online calendars
  • Member directory
  • Restricted content
  • Donations
  • Job bank
  • Shopping carts
  • Classified ads
  • Announcement boards
  • Forms

With Member-360, Disco provides a 360-degree view of members, offering insights into their engagement and interests, while enabling customized membership pages. Workflow automation helps association staff focus on the bigger picture and automate repetitive tasks, while real-time reporting features give the association data to create change based on the given data.

Disco integrates with a variety of trusted accounting and payment platforms, including:

  • Quickbooks Desktop
  • Quickbooks Online
  • Xero
  • MailChimp
  • Stripe
  • Authorize.net
  • PayPal Checkout
  • PayPal Pro

This integration helps streamline processes to make user experience more efficient. With a free plan and a paid plan starting at $35/month, Disco offers unlimited admin seats on all paid plans and no transaction fees.

To learn more about custom pricing and request a demo, you can contact the Disco team.

Wild Apricot

Wild Apricot is a widely used platform for small to mid-sized organizations, providing a comprehensive range of features and an intuitive interface. It offers member management solutions suitable for small to mid-sized organizations. Wild Apricot offers a variety of subscription services. For up to 100 people, the fee is $60 per month. For up to 50,000 people, the cost is $900 per month.

One of the most valued features of Wild Apricot is its mobile app, which allows administrators and members to conveniently access their profiles from any location. This user-friendly solution is perfect for organizations looking for a reliable AMS that combines functionality and ease of use.


Personify360 is a comprehensive Association Management System (AMS) tailored to the needs of large associations, health organizations, and charities. Designed to provide powerful data management and analytics capabilities, Personify360 offers scalable solutions that are tailored to organizations of all sizes, enabling them to increase engagement and revenue.

In addition to its robust feature set, Personify360 provides access to a client community, allowing users to exchange best practices and connect with other relevant organizations. To learn more about Personify360’s products and virtual tools, you can visit the Personify website.


MemberClicks offers a suite of member-centric tools designed to help associations recruit new members, grow their revenue, and promote their organization. They offer a range of services which include registration forms for use on both mobile and desktop devices. They also provide promotional websites and ticket issuing services for members. MemberClicks’ MC. Professional platform is highly valued for its ability to evaluate membership profiles within their member database, allowing for a better understanding of engagement rates and the potential to enhance both retention and recruitment, as well as effectively engage members through their member portal.

For inquiries regarding MemberClicks pricing, you can contact the MemberClicks team. This all-in-one membership management solution is suitable for associations of all sizes, offering a wide range of features and tools to improve member engagement and organizational growth.


123SignUp is a cloud-based software that provides comprehensive solutions for event registration and membership management, including automated functions for membership-based businesses. It offers a tiered membership management platform to customize the member experience, as well as event management software to manage all aspects of event planning.

This versatile AMS is an ideal choice for various types of organizations, including:

  • professional associations
  • alumni groups
  • faith-based organizations
  • military and veteran groups
  • nonprofits
  • special interest clubs

With its flexibility and adaptability, 123SignUp can cater to the unique needs of different organizations, making it a valuable choice for a wide range of users.


iMIS is an advanced engagement management platform that leverages the power of AMS, CRM, and CMS. It is recommended for associations aiming to improve the membership experience in order to facilitate recruitment and retention. iMIS provides cloud-based tools powered by Microsoft Azure, a web development platform, and the ability to extend the system with third-party or custom-built applications.

The iMIS membership management feature provides the capability to tailor the online experiences of various membership levels. To obtain pricing information for iMIS, you can reach out to the iMIS team.


A group of people discussing customization and integration options for association management software

MemberLeap is an Association Management System that provides the following features:

  • Core member management capabilities
  • Member collaboration and engagement tools
  • Event planning features
  • QuickBooks interface
  • Mobile app
  • Integrations with Slack, Twitter, and LinkedIn
  • Mobile application for submitting calendar events, registering for events, sharing photos, and communicating with other members.

Pricing for MemberLeap is not publicly disclosed; however, they provide user-friendliness, customer service, and ongoing support. This basic AMS is suitable for small to medium-sized organizations looking for a straightforward solution with essential features and tools.

Customization and Integration Options

An image showcasing the user-friendly interface of the best association management software with various customization and integration options available.

Choosing an AMS with customization and integration options can provide a more tailored experience for the user, while streamlining processes and increasing efficiency. Customizable payment forms and several payout options, along with seamless integration with existing tools and platforms, can enhance the overall user experience and improve the way your organization operates.

The benefits of having customization and integration options go beyond the immediate user experience; they can also contribute to the long-term success of your organization by allowing you to:

  • Adapt to changing needs and requirements more effectively
  • Customize the system to fit your specific workflows and processes
  • Integrate with other software and systems to streamline operations and improve efficiency
  • Scale and grow your organization without outgrowing your AMS

By selecting an AMS that offers both customization and integration options, you’re investing in a solution that can grow and evolve alongside your organization.

Evaluating Pricing and Support

A group of people discussing security and compliance considerations for association management software

Understanding the pricing models of different AMS solutions is essential when making your decision. Some solutions may have a monthly subscription fee, while others charge based on the number of members or transactions processed. It’s important to choose an AMS that offers a pricing model that aligns with your organization’s budget and needs.

Equally important is choosing a provider with reliable customer support. When issues arise or questions need to be answered, having a responsive and knowledgeable support team can make all the difference. Ensuring that your chosen AMS provider offers dependable customer support will give you peace of mind and contribute to the overall success of your organization.

Security and Compliance Considerations

A group of people discussing scalability and flexibility for association management software

Selecting an AMS that adheres to industry standards for data security and compliance is crucial to safeguarding your organization’s information. It’s important to consider applicable security and compliance regulations, such as GDPR, HIPAA, and the Sarbanes-Oxley Act, when choosing an AMS. A secure foundation and adherence to industry regulations can protect your organization’s data and reputation.

By taking security and compliance into account when choosing an AMS, you’re not only ensuring the safety of your organization’s data, but also demonstrating a commitment to responsible data management and best practices. This can contribute to building trust with your members and stakeholders, further enhancing the overall success of your organization.

Adapting to Changing Needs: Scalability and Flexibility

A group of people discussing tips for smooth implementation and adoption of association management software

The ability for an AMS to adapt to changing needs is vital for the long-term success of your organization. Scalability ensures that the software can manage increased workloads and data, while flexibility allows for the integration of new features and customization. By choosing an AMS that offers both scalability and flexibility, you’re investing in a solution that can grow and evolve with your organization.

To ensure scalability and flexibility when selecting an AMS, it’s recommended to construct functionalities with future growth in mind, utilize suitable databases, and make adding features straightforward. Cloud computing is another excellent option for scaling association management software, as it can adjust capacity up or down as needed by the organization.

Tips for Smooth Implementation and Adoption

To ensure a successful implementation and adoption of your chosen AMS, it’s important to involve key stakeholders, set realistic expectations, and provide adequate training and support. Involving all stakeholders, including staff members who use the software regularly and those who use it for specific features, as well as key leaders within the organization, such as the board of directors, is essential for a smooth transition. Establishing partnerships, paying attention to users, trialing the system, and assessing progress are all measures that can be taken to form strong partnerships and achieve a successful implementation.

Additionally, providing sufficient training and support during the onboarding process will ensure that your staff and members are comfortable and confident in using the new AMS.


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In conclusion, selecting the right Association Management Software for your organization is a critical decision with far-reaching implications. This guide has walked you through the key features to look for in an AMS, top-rated solutions available in 2023, customization and integration options, pricing and support evaluation, security and compliance considerations, adapting to changing needs, and tips for smooth implementation and adoption.

By carefully considering each aspect and choosing an AMS that aligns with your organization’s unique needs and goals, you can pave the way for improved productivity, enhanced member engagement, and overall growth. The future of your association depends on the tools you choose today, so make the most informed decision possible and watch your organization thrive.

Frequently Asked Questions

What is an ams?

AMS stands for association management software, a type of technology used by associations and other membership companies to manage their organization. It is often cloud-based and referred to as an association management system.

What are the essential features to consider when choosing an AMS?

When choosing an AMS, be sure to consider essential features such as member data management, event management, email marketing, financial management, and reporting capabilities.

How important is customization and integration when selecting an AMS?

Customization and integration are crucial when selecting an AMS; they enable users to have a tailored experience, streamlined processes, and increased efficiency.

By customizing the AMS, users can tailor the experience to their specific needs. This can include customizing the user interface, integrating with other systems, and automating processes. Integration with other systems can help streamline processes.

What security and compliance regulations should be considered when selecting an AMS?

When selecting an AMS, organizations must be mindful of regulations such as GDPR, HIPAA, and the Sarbanes-Oxley Act to ensure proper security and compliance.

These regulations are important to consider when selecting an AMS, as they can have a significant impact on the security and compliance of the system. Organizations should ensure that the AMS they select is compliant with all applicable regulations. Additionally, organizations should ensure that the AM is accurate.

How can scalability and flexibility help organizations respond to evolving requirements?

Scalability and flexibility help organizations stay competitive by enabling them to respond quickly to evolving requirements, such as increasing workloads and data, and integrating new features and customization.

Published on
July 7, 2023
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