AI Tools to Create Training Materials for Internal L&D in 2025

Designing training materials for internal L&D often feels like a balancing act. You need to create content that is timely, engaging, and tailored to your team’s needs—all while managing tight deadlines and limited resources. Artificial intelligence can help simplify this process.

AI takes care of repetitive tasks like drafting outlines, so you can focus on creating meaningful learning experiences. It also introduces new ways to personalize training content, making it more engaging and relevant for your employees. Whether you’re just starting to explore AI or have been using digital learning tools for years, AI can bring efficiency and creativity to how you deliver training.

Why AI Makes a Difference in Internal L&D

• Saves time by automating tasks such as creating course outlines or updating materials.
• Personalizes learning paths to meet the unique needs of each employee, informed by real-time data.
• Increases engagement with tools like intelligent quizzes, chatbots, and interactive modules.
• Ensures training materials stay up to date and aligned with current business goals through seamless updates.

How AI Speeds Training Material Development

AI has reimagined the way training materials come together, turning scattered thoughts into structured, ready-to-use lessons. Picture starting with a handful of bullet points or even a rough idea—AI steps in to organize and expand it into a complete framework, whether it’s a course outline, an interactive session, or a detailed module. What used to take hours of manual effort now happens in minutes.

But the benefits go deeper than initial creation. AI introduces continuous improvement through feedback loops and analytics. By analyzing learner engagement and pinpointing where comprehension dips, AI helps you spot content gaps or unclear sections. This allows you to refine and enhance materials with precision, ensuring that every piece of content resonates and delivers impact.

AI doesn’t stop at text. It seamlessly integrates multimedia elements—like videos, visuals, and interactive components—so your content supports different learning preferences effortlessly. Whether your audience thrives on visuals or prefers hands-on interaction, AI ensures your materials are engaging and inclusive.

Perhaps most importantly, AI offloads repetitive, time-consuming tasks like formatting, creating assessments, or updating outdated resources. This frees up your team to focus on the strategic, creative work that drives meaningful learning experiences forward. By automating the mundane, AI helps teams work smarter, not harder.

Best AI tools to streamline internal L&D in 2025

Here are the top AI tools to consider for creating and enhancing training materials. Each tool offers unique capabilities to simplify and personalize your learning and development processes.

Disco

Disco is reimagining what’s possible in workplace learning by combining intuitive tools with AI-powered features to make every step of program creation and management more efficient and impactful. Whether you’re launching your first course or scaling a global learning community, Disco equips you with the tools to create experiences that engage learners and drive results.

Key Features

• AI-Driven Curriculum Builder: Say goodbye to blank-page syndrome. Disco’s AI helps you organize your ideas and build complete course outlines and modules in moments, so you can focus on delivering value.
• Built-In Social Learning: Create spaces where learners collaborate, share insights, and connect. Integrated community features like forums and group discussions keep knowledge flowing between people.
• Rapid Analytics: Spot trends, track progress, and identify learning gaps with real-time analytics. These insights help you adjust and improve your programs without guesswork.
• Streamlined Interface: Designed for simplicity, Disco’s interface makes it easy to onboard new users, set up programs, and start delivering content quickly—no steep learning curve required.

ChatGPT

ChatGPT brings a dynamic and interactive approach to creating learning programs. Its ability to generate text effortlessly makes it a practical tool for drafting course scripts, handouts, or Q&A sections in minutes—perfect for teams managing tight deadlines.

What sets ChatGPT apart is its conversational nature. Need to brainstorm ideas or fine-tune a learning objective? ChatGPT acts like a sounding board, helping you explore multiple angles and refine your vision with ease. On a global scale, its translation features make it easier to adapt materials for diverse audiences, bridging communication gaps and ensuring accessibility for all learners.

To get the most from ChatGPT, it’s important to review its outputs carefully, especially for technical content or sensitive topics. While it’s an excellent productivity partner, human oversight ensures the materials are accurate and impactful.

Claude

Claude offers a fresh approach to conversational AI, emphasizing collaboration and ethical design. Built to support teams in creating and refining content, it helps streamline complex tasks while maintaining a human-like touch. Whether you’re drafting, coding, or analyzing, Claude brings clarity and warmth to every interaction.

Key Features

• Ethical and Thoughtful Conversations: Claude is designed to engage with a collaborative, approachable tone, making it an ideal partner for brainstorming or refining ideas with a conversational, human-centered approach.
• Document Drafting and Review: From crafting in-depth training manuals to reviewing policies, Claude accelerates the content creation process by offering structured outlines and improvements, saving hours of manual effort.
• Coding Support When Needed: Whether you’re introducing technical skills to your team or troubleshooting existing codebases, Claude provides valuable coding assistance, offering guidance that makes technical learning accessible.
• Flexible Outputs for Diverse Needs: Claude adapts to a range of use cases, from analyzing static images to managing multilingual tasks, ensuring your materials are engaging and accessible to a global audience.

Perplexity

Perplexity reshapes how teams approach research and content creation, combining the precision of a search engine with the intelligence of AI-driven summarization. It’s not just about finding information—it’s about distilling what matters most, faster.

What sets Perplexity apart is its ability to pull insights from a diverse range of data sources, creating content that is well-rounded and reliable. For learning teams, this means crafting training materials, handouts, or guides becomes significantly easier and more efficient. And with its robust Q&A functionality, it delivers answers to complex questions in record time, keeping your research productive and focused.

Key Features

• Search Meets Intelligence: Perplexity adds depth to traditional searches by summarizing key points in a way that's easy to understand and actionable.
• Insightful Synthesis: It integrates multiple perspectives from various sources, ensuring content is balanced and contextually rich.
• Efficient Q&A: Perfect for answering detailed questions quickly, making it an ideal partner for building training resources.
• Streamlined Content Creation: Whether you’re drafting handouts or assembling reference materials, Perplexity lays a strong foundation, saving valuable time for learning teams.

iSpring Page

iSpring Page simplifies course creation for teams who need speed without sacrificing quality. It’s a cloud-based tool that allows distributed teams to collaborate in real-time, making it easy to build and share training materials with minimal effort.

The built-in AI assistant is a standout feature, helping course creators refine their work by correcting grammar, enhancing writing, and even generating new content. For teams pressed for time, this means moving from ideas to polished courses faster than ever before, while maintaining a professional finish.

With pricing starting at just $23 per month for individuals, iSpring Page is an accessible option for smaller teams and departments looking for a practical, efficient way to manage learning content creation.

NotebookLM

NotebookLM is designed to bring clarity and structure to the often messy world of note management, turning scattered resources into actionable learning tools. Its standout feature, “chat over your notes,” enables a conversational interface with your uploaded materials, making it easier to extract insights or organize information into a usable format.

This AI-powered collaborator is particularly effective for simplifying complex, research-heavy training. By collating resources from Google Docs, PDFs, or web links, it can generate structured outputs like study guides, FAQs, and even podcast-style Q&A sessions. It’s a way to create learning content that feels seamless and intuitive, even when starting with a mountain of raw data.

NotebookLM also helps teams go deeper into their materials by generating thoughtful questions and summaries. Whether you’re building a training module or organizing a certification program, it saves hours of manual effort while enhancing the quality of the final product. It’s a practical tool for anyone looking to turn knowledge into engaging, learner-focused experiences.

Quillbot

Quillbot brings clarity and efficiency to the writing process, making it a trusted partner for anyone creating or refining learning materials. Its standout paraphrasing tool is designed to help you rework content seamlessly, ensuring your text is fresh and free from unintended repetition or plagiarism. With multiple modes like Standard and Fluency, it adapts to your needs, whether you’re fine-tuning tone or rephrasing large blocks of text.

Beyond paraphrasing, Quillbot offers a built-in summarizer to condense lengthy information into concise, digestible sections—a feature particularly useful when simplifying complex concepts for learners. Its grammar checker adds a final layer of polish, catching errors and ensuring your content is professional and accurate. For those leveraging AI in content creation, Quillbot serves as a reliable tool to elevate and refine the results.

Integrating easily with platforms like Chrome, Word, and macOS, Quillbot fits naturally into your workflow. Whether you’re enhancing course material, simplifying dense documents, or translating text into multiple languages, it helps you work smarter and produce better results with speed and confidence.

Making the Most of AI in Internal L&D

When introducing AI into internal L&D, starting small can make a big impact. Pilot programs are a practical way to experiment with AI tools on a manageable scale. Begin with a single team or focus area, such as onboarding or leadership development, and use the opportunity to gather insights from learners. This not only helps fine-tune the process but also builds confidence and excitement across your organization as people see the results.

Analytics dashboards are your secret weapon for creating clarity in learning programs. AI can surface patterns—like where learners struggle or disengage—giving you the data to act quickly. For example, if multiple learners are skipping a particular section of a course, it’s a sign to revisit the material. By using these insights, you can refine explanations, add resources, or even adjust the course flow to improve outcomes.

AI doesn’t replace the human touch—it enhances it. Pair AI-driven learning with community-based discussions to create richer, more engaging experiences. While AI handles tasks like personalizing content or generating quizzes, group interactions allow learners to share perspectives and deepen their understanding. This combination of technology and human connection ensures learning is both dynamic and meaningful.

Iteration is where AI truly shines. Real-time metrics and learner feedback give you the tools to continuously improve your content. Think of it this way: AI allows your learning materials to evolve alongside your workforce. Whether it’s updating a leadership program to include new industry insights or revising an onboarding module based on engagement metrics, AI ensures your learning programs stay relevant and impactful.

Taking Your Internal Training to the Next Level

AI is reshaping what’s possible in internal training. By stepping in as a strategic partner, AI takes care of repetitive tasks—like drafting course outlines or updating content—so your team can focus on designing programs that truly resonate. It’s about creating space for impactful work while still moving faster than ever before.

What makes AI stand out is its ability to make learning personal. It allows you to blend dynamic social learning with tailored paths for each employee. Think of it as a tool that doesn’t just keep pace with your team’s needs but anticipates them. Whether it’s sparking collaboration through community features or adapting to real-time data to guide employees toward the right skills, AI ensures your training stays relevant and engaging.

The best results come with iteration. Start small and experiment with tools like Disco’s AI-powered platform to see what works for your team. As you gather insights, you can refine and scale your approach, confident that AI’s capabilities grow alongside you. Ready to see how it all comes together? Start your free trial to explore AI-driven solutions firsthand or book a demo now to experience the future of learning design in action.